Digital Wallet & Fees
School fees, paid digitally.
Manage school fee payments, wallet transactions, and payment records — with receipts, reconciliation, and parent self-service.
30%
More fees recovered
5s
Average payment time
100%
Digital receipts
0
Manual ledgers
Overview
Fee collection without the paperwork
Digital Wallet & Fees is the payments layer of the EduSaint ecosystem — a modern fee collection system that eliminates paper receipts, manual ledgers, and lost revenue.
Parents pay fees from their phone via card, transfer, or wallet top-up. Every payment is recorded automatically, reconciled against the fee schedule, and receipted instantly.
For bursars, this means no more end-of-term chaos. For school owners, it means full visibility into fee collection. For parents, it means paying school fees in 30 seconds instead of queuing at the bursary.
At a glance
- Best for
- Any school collecting term or annual fees
- Payment methods
- Card, bank transfer, wallet
- Installments
- Yes — flexible payment plans
- Receipts
- Instant digital receipts
- Reconciliation
- Automatic against fee schedule
The Problem
Fee collection is a mess
Manual fee collection loses money, wastes time, and creates friction with parents.
Fee leakage
Without a reliable payment trail, schools lose money to untracked or mismatched payments.
Endless reconciliation
Bursars spend weeks at end of term matching receipts to student records manually.
Parent friction
Parents queue at the bursary, sometimes multiple trips, to pay fees.
No installments
Schools cannot easily offer installment plans, blocking parents who need them.
Lost receipts
Parents lose paper receipts and dispute payments after the fact.
No real-time visibility
Owners cannot see fee collection progress without asking the bursar.
How It Works
From setup to daily use in 4 steps
Digital Wallet & Fees is designed to go live quickly, with minimal disruption to your school.
Set your fee schedule
Define fees by class, term, and category.
Parents pay online
Card, bank transfer, or wallet — any device.
Automatic receipt
Parent receives an instant digital receipt by email and app.
School reconciles
Payments match automatically against each student's fee schedule.
Key Benefits
What Digital Wallet & Fees gives your school
Six outcomes school leaders tell us matter most.
Digital fee collection
Collect all school fees digitally — no cash, no queues.
Instant receipts
Every payment generates a receipt automatically.
Automatic reconciliation
Payments are matched against fee schedules — no manual work.
Installment plans
Offer flexible payment plans that parents love and schools can track.
Parent self-service
Parents track balances, download receipts, and pay from their phone.
Real-time dashboards
Owners and bursars see collection rates in real time.
Feature Deep-Dive
Inside Digital Wallet & Fees
A closer look at what each feature actually does for your team.
For parents
Pay fees in 30 seconds
Parents pay school fees from their phone — card, bank transfer, or wallet — and receive an instant receipt. No queues, no cash, no lost receipts.
- Card, bank transfer, wallet payments
- Instant digital receipt
- Installment plans available
- Full payment history in-app
Featured Capability
Pay fees in 30 seconds
Parents pay school fees from their phone — card, bank transfer, or wallet — and receive an instant receipt. No queues, no cash, no lost receipts.
For bursars
Reconciliation that actually reconciles
Every payment is matched automatically against the fee schedule — so end-of-term reconciliation takes hours, not weeks.
- Automatic payment matching
- Outstanding balance per student
- Aging reports for overdue fees
- Export to Excel for accounting
Featured Capability
Reconciliation that actually reconciles
Every payment is matched automatically against the fee schedule — so end-of-term reconciliation takes hours, not weeks.
Who It's For
Built for everyone in your school
Digital Wallet & Fees serves each role with dedicated tools and dashboards.
Parents
Pay fees from anywhere, get instant receipts.
Bursars
Automatic reconciliation and clear reporting.
School Owners
Real-time fee collection visibility.
Students
Wallet balance for incidentals and extras.
Accounts
Clean records ready for audits.
Admin Staff
No more manual receipt books or ledgers.
Integrations
Works with your existing tools
Digital Wallet & Fees connects with the rest of the EduSaint ecosystem and standard school tools.
Testimonials
What school leaders say
“Reconciliation used to take us three weeks each term. Now it takes two hours. And we recover 30% more fees.”
Mrs. Bola Adeleke
Bursar, Ibadan
“I pay my children's fees from my phone on the way to work. Receipt appears immediately. No more queuing at the school.”
Mr. Chukwudi Obi
Parent, Abuja
FAQ
Common questions
Answers to the questions we hear most often about Digital Wallet & Fees.
Can parents pay in installments?
Yes — installment and partial payment structures are supported.
Which payment channels are supported?
Card, bank transfer, and wallet top-up are supported.
How fast does a payment reflect?
Card and wallet payments reflect instantly. Bank transfers usually reflect within minutes.
Can we refund a payment?
Yes, refunds can be issued from the bursar dashboard with a full audit trail.
More Solutions
Explore other EduSaint products
Every product works standalone — and better together.
MySchoolPlus
Complete school management system
Learn moreATPass
QR & biometric attendance
Learn moreInsight
School data analytics
Learn moreEduSaint AI
AI teaching assistant
Learn moreEduSaint CBT
Online & offline exams
Learn moreLearn & Practice
Exam prep & practice
Learn moreCredentials
Verifiable digital certificates
Learn morePayroll
Staff payroll management
Learn moreReady to bring Digital Wallet & Fees to your school?
Start free today, or book a guided demo with our team. No credit card required.